• Appendix A - Legal Basis for Processing your Data

Appendix A - Legal Basis for Processing your Data

Visitors to our websites

When someone visits www.sidcot.org.uk (or one of our subdomains e.g. alumni.sidcot.org.uk) we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be open with you about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Legal basis: Legitimate business need


We use cookies to track you through our website; however, we do not collect any personal information. We use the information to improve the layout and content of our website.

Legal basis: Legitimate business need


We use a third party provider, Mailchimp, to deliver our monthly e-newsletter. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our e-newsletter. For more information, please see https://mailchimp.com/legal/privacy/

Legal Basis: Explicit consent (you may opt out or in at any time)

People who email us

Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.

Legal basis: Legitimate business need


Swimsoft is our database for running the swim school. The data will only be used for the safe running of the swim school and to update you on swim school changes and anything else relevant to the swim school.

Legal basis: Explicit consent

Booking Live

Booking live run the databases for:  Breakfast Club, After School Care, Holiday Club, Sporting Clubs and Camps, Horse Riding Lessons.  The data will only be used for the item or items you have signed up for to ensure the safe running of the activities.  Any communication will be relevant to the item or items you have signed up for.

Booking Lives' Privacy statement can be found  here https://www.bookinglive.com/privacy-policy 

Legal basis: Explicit consent

Careers – Careers South West Group Ltd

During your Lower Fifth year, there will be an opportunity to gain some work experince in a real workplace. The data passed to Southwest Placements will include anything that will make the placement safe and enjoyable. For example it it likely to include, your name, address, next of kin and medical details

Legal basis: Explicit consent

School approved taxis

From time to time when a student requires a taxi, we will pass the taxi company relevant personal information to ensure a safe trip, this will include name and a contact number but may also include medical data if appropriate e.g. for a long trip the driver may need to know that a student is epileptic.

Legal basis: Legitimate business need

School transport e.g. mini buses

When using school transport the driver will have access to all relevant data, which will include name, contact numbers and any relevant medical details to ensure a safe trip. All drivers of school transport are school staff.

Legal basis: Legitimate business need

School Trips – when using an external company

When attending a compulsory school trip related to the curriculum e.g. some Geography field trips, your data will be passed to the travel company to ensure a safe trip can take place.

Legal basis: Legitimate business need

For all other types of trip e.g. Ski Trip, Sidcot Saturdays you will be asked to consent for your data to be passed to the travel company. You will be provided details at the time of the trip of what data will be passed to them.

Legal basis: Explicit consent

Mark Taylor Partnership Solicitors - Tier 4 Visa Partnership

If you are an international student who requires a Tier 4 Visa your data will be shared with Mark Taylor Solicitors, who may also enter it into the school’s database, for the purpose of completing the Tier 4 visa process

Legal basis: School contract

Microsoft Office 365 (O365)

All students and staff have data stored and processed with O365 for the purposes of delivering lessons; for safeguarding  for the improvement of lessons; to allow student to catch up on missed lessons.

All online lessons are recorded and store within O365 (Microsoft Stream) and are only used within the school community.

Legal basis: Legitimate business need